Adding and Managing Schools & Colleges
The Schools & Colleges module in PrepBase allows administrators to organize, update, and maintain detailed profiles of educational institutions. These entries are used across multiple modules making it essential to keep them accurate and up to date.
1- Schools are mainly used within the projects tab to add and link students to participating schools
2- Colleges are mainly used to build the students college list and track their applications under the counseling module
This guide walks you through everything you can do in this module, including adding new institutions, editing details, applying filters, exporting data, and viewing detailed profiles.
1. Navigating to the Schools & Colleges Section
To begin:
Open the left navigation menu.
Click Schools & Colleges.
You will see two tabs:
Schools
Colleges
Each tab displays its own list, fields, and management options.
2. Switching Between Schools and Colleges
The module is divided into two tabs:
Schools Tab
Displays all school-level institutions with:
- Location
Curriculum
Study Levels
Annual Cost
Rating
Colleges Tab
Displays higher-education institutions with extra fields:
- Location
Study Levels
Annual Cost
Rating
- Ranking
- SAT Score
Use the tab selector at the top to switch views.
3. Adding a New School or College
To add a new institution:
Go to Schools & Colleges → Schools or Colleges tab.
Click the + Add New button on the top right.
Add Schools/Colleges Form Fields
The Add page includes the following fields:
Basic Details
Upload Image – Add an institution logo or image.
Select School/College – Choose whether you are creating a school or a college.
Location Details
Location Country – Select the institution’s country.
Location City – Select the institution’s city.
Academic & General Details
Rating – Provide a rating (e.g., 1–5).
- Annual Cost – Enter yearly tuition fee or cost.
- Ranking – Enter optional rating (applies to colleges only)
- Admission Criteria – Add eligibility or requirements.
- SAT Score – The minimum accepted SAT score (applies to colleges only)
Curriculum – Select the curriculum offered (applies if adding schools only).
Curriculum – Select the majors offered (applies to colleges only)
Study Level – Choose applicable study levels.
Description – Include a descriptive overview of the institution.
Click Save to create the institution profile.
4. Managing the Schools & Colleges List
Both tabs display a list containing:
School/College Name
Location
Curriculum
Study Levels
Annual Cost
Rating
Ranking
Created On
Status
Action Menu (⋮)
Status Toggle
You can turn an institution Active/Inactive from the list using the switch in the Status column.
5. Applying Filters
The filter panel helps refine large datasets.
To open filters:
Click the Filter icon beside the Add button.
Available filters include:
Country
City
Curriculum
Study Levels
Min/Max Annual Cost
Rating
Click Apply to filter results or Reset to clear filters.
6. Viewing Institution Details
There are two ways to open a school/college profile:
Method 1: Click the Institution Name
Clicking the institution name (e.g., Asaas National School) opens the full profile.
Method 2: Via Action Menu
Click the three-dot menu (⋮) next to the institution.
Select View.
View Page Includes:
Image/Logo
School/College Name
Location Country & City
Annual Cost
Rating
Curriculum
Study Levels
Eligibility Criteria
Description
Associated Students List
If no students are linked, the system shows “No Data Found”.
7. Editing an Institution
To edit:
Click the three-dot menu (⋮) next to the entry.
Select Edit.
The Edit Schools/Colleges form allows updates to:
Image
School/College selection
Name
Country & city
Rating
Annual Cost
Curriculum
Study Levels
Admission Criteria
Description
Click Save to update the record.
8. Deleting a School or College
You can remove an institution when necessary:
Open the three-dot menu (⋮) next to the institution.
Click Delete.
Confirm deletion.
Note: Deleted records cannot be recovered.
9. Exporting Schools & Colleges Data
To download the data:
Click the Export icon (yellow download button).
A CSV file containing all visible records will be downloaded.
This is useful for:
Reports
External analysis
Backups
10. Searching for Institutions
Use the Search Here… bar at the top to find schools or colleges quickly.
You can search by:
Name
City
Curriculum
Any keyword associated with the institution