Configuring Different Study Levels
Defining Study Levels such as Elementary, Middle School, University Years, or Postgraduate levels is also an important part of setting up the system. These labels help categorize students accurately and ensure instructors are assigned to the correct academic tiers.
The study levels is used in the following modules:
1- During student registration under their profile. Based on the student selection if they are attending school or university, the corresponding defined levels will appear for them to choose their level
2- During tutor or counselor registration to select which academic levels they can support
Therefore, when creating new study levels in PrepBase, the admin has a choice of creating study levels for students, and these could be for school or university levels, or creating study levels for tutors referring to the study levels of the subjects they can teach.
In PrepBase, admins can add, edit, view, activate/deactivate, and delete study levels for both Tutor and Student roles. This article explains how to manage them effectively.
1. Where to Manage Study Levels
Navigate to:
Subjects & Expertise → Study Levels
Here you will see a complete list of study levels along with:
Study Level Name
Assigned Role (created for Tutor or Student profile)
Created On date
Status Toggle (Active / Inactive)
Actions Menu (View, Edit, Delete)
2. Adding a New Study Level
Click the Add New button (top-right corner) to open the form.
Fields Required
| Field | Description |
|---|---|
| Name of Study Level (In English) | Enter the academic level title (e.g., “High School (Grades 10–12)”). |
| Name of Study Level (In Arabic) | Optional — Arabic translation for bilingual environments. |
| Select Role | Choose whether this level applies to Tutor or Student accounts. If student is selected then the admin can choose if this level will be used for school levels or university levels. |
Click Save to add the new study level.
3. Viewing a Study Level
There are two methods to open the details of a study level:
Method 1: Through the Three-Dot Menu
Click the three dots on the right side of any study level.
Select View.
Method 2: By Clicking the Study Level Name
Simply click the name of the study level directly in the table.
This will open the same View screen.
What You Can See
English & Arabic names
Assigned role
Read-only view of all details
This is useful when you need to verify configurations without modifying them.
4. Editing an Existing Study Level
To update a study level:
Click the three-dot menu beside any entry.
Select Edit.
You can modify:
English & Arabic names
Assigned role
Click Save to apply updates.
5. Activating or Deactivating a Study Level
Use the status toggle to switch a study level ON or OFF.
Activated (blue checkmark): The level is available for use.
Deactivated (grey): The level is hidden from selection but not deleted.
This is helpful when:
A grade level is being phased out
Certain academic tiers are seasonal
Temporary suspension of a specific level is required
6. Deleting a Study Level
To remove a study level permanently:
Click the three-dot menu beside the level.
Select Delete.
Confirm the action.