Adding and managing admin users

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Adding and Managing Admin Users

This article explains how to add, edit, view, activate, deactivate, and delete admin users in the PrepBase Users module. It also covers how to manage user profiles and review activity logs for security and monitoring purposes. The Users module ensures structured administrative control within the system. Detailed role configuration and permission management are explained in the next article.

1. Overview

The Users module in PrepBase allows Super Admins to:

  • Add new admin users

  • Assign roles

  • Edit user details

  • Activate or deactivate users

  • Delete users

  • View activity logs

  • Manage role-based access

This ensures secure and structured access control within the Admin Portal.

2. Where to Access Users

Navigate to:

Users → Users

This opens the Admin Users management screen.

3. Users List Overview

The Users page displays all existing admin accounts in a structured table.

Table Columns
ColumnDescription
NameAdmin user’s full name (clickable).
EmailRegistered email address.
Phone NumberContact number with country code.
StatusActive or inactive toggle indicator.
ActionsView, Edit, or Delete options.

4. Adding a New Admin User

To create a new admin account:

Step 1: Click Add User

Click the ➕ Add User button located at the top-right of the Users page.

Step 2: Fill in User Details

You will be redirected to the Add Users page.

Required fields:

  • Upload Image (Optional)

  • Name

  • Phone Number (with country code)

  • Email Address

  • Select Role (Dropdown)

Step 3: Assign Role

Select the appropriate role from the dropdown menu.
Roles determine access permissions within the Admin Portal.

Step 4: Save

Click Save to create the new admin user.

The user will now appear in the Users list.

5. Viewing User Details

To view full user information:

  1. Click the three-dot menu

  2. Select View

You will be redirected to the View User page.

View Page Includes:

  • Profile Image

  • Name

  • Email

  • Phone Number

  • Assigned Role

User Activity Logs

Inside the View User page, you will find the Logs section.

This section records:

  • Action Performed (e.g., Login)

  • Date & Time

  • IP Address

Logs help track:

  • Login history

  • Suspicious activity

  • System usage patterns

You can also:

  • Search logs

  • Adjust pagination

6. Editing an Admin User

 To update user details:

  1. Open the three-dot menu

  2. Select Edit

You will be redirected to the Edit Users page.

Editable fields include:

  • Profile Image

  • Name

  • Phone Number

  • Email Address

  • Role

After making changes, click Save.

Changes apply immediately.

7. Deleting an Admin User

To remove an admin account:

  1. Click the three-dot menu

  2. Select Delete

  3. Confirm deletion

⚠️ Important:
Deleting a user permanently removes their admin access.
It does not delete system records or logs associated with their actions.

8. Activating or Deactivating Users

The Status toggle on the Users page indicates whether the admin account is active.

  • Active – User can log in

  • Disabled – User cannot access the system

Deactivating is recommended instead of deleting when:

  • Employee leaves temporarily

  • Role is under review

  • Security access needs restriction

9. Search bar

Use the search bar to quickly find users by:

  • Name

  • Email

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