Viewing Scheduled Sessions & Events
The Calendar & Sessions module provides administrators with a complete overview of all scheduled sessions, events, and instructor-student meetings happening across your organization. This area is designed to help you quickly track session timelines, review event details, apply advanced filters, and switch between multiple calendar layouts for better scheduling visibility.
This guide explains how to view pending, upcoming, completed, and cancelled sessions, along with how to open full session details and navigate calendar views.
1. Accessing Scheduled Sessions & Events
To open the schedule:
Left Menu → Calendar & Sessions → All Sessions
You will land on the sessions list view, which displays all sessions in a table format.
The top tabs let you switch between:
Pending
Upcoming
Completed
Cancelled
Each tab represents a specific stage of a session’s lifecycle.
2. Pending Sessions
Pending sessions are scheduled but not yet marked as upcoming or completed.
What you can view here:
Session date and time
Session type
Location & location type
Category (online, in center, workshop, etc.)
Assigned instructor
Students
Duration
You may click the Date/Time or three-dot menu → View to open the session details page.
3. Upcoming Sessions
The Upcoming tab displays all future sessions in chronological order.
Here, you can quickly scan:
When the class will take place
Who is teaching
Which student(s) are attending
Session format (online, in-home, center session)
Exact location or meeting link
Duration and subject
Opening a session
Click View from the three-dot menu to visit the detailed session page.
4. Completed Sessions
Completed sessions appear under the Completed tab. These sessions contain additional academic and performance insights.
What’s included:
Completion date
Instructor name
Student list
Subject/expertise
Duration
A Completed badge for clarity
Viewing Completed Session Details
Inside the session details page, you can review:
General session details
Tutor information
Student information
Action Plans submitted by instructors
Action Plans include:
Attendance status
Comprehension score
Engagement score
Topics covered
Written session report
Any uploaded supporting files
This is often used for monitoring instructional quality and documenting progress.
5. Cancelled Sessions
Cancelled sessions appear under the Cancelled tab and include:
Date & time
Instructor
Student
Cancellation badge
All general session details
Cancelled sessions do not contain action plans.
6. Filtering Scheduled Events
At the top right of All Sessions, click the Filter icon to open advanced filtering options.
You can filter sessions by:
Students
Instructors
Session Type
Category
Location
Click Apply to refine the displayed list.
Click Reset to return to all sessions.
Filters help teams quickly locate sessions for a specific instructor, day, subject, or group of students.
7. Viewing Sessions in Calendar Mode
In addition to list view, the Calendar & Sessions module provides two more visual layouts:
Month View
Week View
Day View
Click the Calendar icon at the top left of the calendar & Sessions to switch between layouts.
Month View
Displays the entire month with color-coded session cards.
Each card includes:
Student name
Instructor name
Session duration
Session category
Click any entry to open full details.
Week View
Shows a week-long hourly timeline. Ideal for:
Each card includes:
Student name
Instructor name
Session duration
Session category
Day View
Displays all sessions for a specific day in a detailed timeline.
Each card includes:
Student name
Instructor name
Session duration
Session category
Perfect for front-desk teams scheduling facilities or for coordinators managing instructor availability.
8. Viewing Tutor/Counselor based sessions
Shows sessions grouped by tutor or counselor depending on the selected toggle:
Tutors
Counselors
Perfect for front-desk teams scheduling facilities or for coordinators managing instructor availability.
9. Viewing Session Details
Regardless of which view you are in (list, month, week, day), clicking a session opens the Session Detail Page, which includes:
General Details
Session type
Session category
Subject/expertise
Student Pricing
Visibility
Location
Location type & value
Session Date & time
Instructor Details
Tutor/Counselor avatar
Name
Rating
Contact email
Student Details
Student name
Student email
Action Plan (View / Edit depending on session status)
For Completed Sessions:
You can view or edit the full Action Plan containing attendance, scores, topics, reports, and attachments etc.
10. Sync Sessions With Your Own Calendar
In the Month/Week/Day views, a Sync button appears on the top right.
This allows administrators or instructors to sync their sessions with an external calendar (Google Calendar, Outlook, Apple Calendar, etc.), ensuring seamless personal schedule management.
11. Searching for Sessions
Use the search bar available in list view and all tab views to search for:
Student names
Instructor names
Session types
Dates
The module instantly filters the displayed sessions.