Monitoring Student Progress
Tracking student performance is key to understanding their learning journey and ensuring consistent academic growth.
The Progress tab in PrepBase provides a complete overview of a student’s activities, session performance, and engagement levels — all in one place.
1. Accessing the Progress Tab
To monitor a student’s progress:
Go to Students Accounts → Student Profiles.
Select the student you wish to view.
On the Student Details page, click the Progress tab.
This section automatically updates as students complete tutoring or counseling sessions, making it easy to track their overall activity.
2. Understanding Progress Overview
At the top of the Progress tab, you’ll find key summary cards showing quick insights:
| Metric | Description |
|---|---|
| Sessions Scheduled | Total number of sessions planned for the student. |
| Sessions Completed | Number of sessions successfully attended and completed. |
| Tutoring Hours | Total and recent (30-day) tutoring time. |
| Counseling Hours | Total and recent (30-day) counseling duration. |
3. Custom Scoring Fields
Displays key highlights of the student’s learning performance, including Attendance, Comprehension, and Engagement scores.
Attendance is recorded manually after each class.
Comprehension, Engagement, or any other custom performance fields are dynamically defined per session category and scored by the instructor or counselor during the post-session action plan process.
These fields automatically adjust based on the type of session conducted — for example, academic classes, counseling sessions, or even extracurricular lessons such as swimming — ensuring that progress tracking aligns with the unique goals of each session type.
4. Activity Chart
The Activities section visualizes student performance and participation trends using an interactive bar chart.
Each bar represents the performance metrics of a specific subject — helping Admins and Tutors quickly identify subjects needing attention.
The chart may include:
Subjects on the X-axis
Performance ratio or frequency on the Y-axis
Real-time updates from instructor input