Key Features and Benefits
PrepBase brings together every essential tool for educational institutions, tutors & counselors, and families — all in one unified platform.
From managing students and instructors to scheduling sessions, tracking performance, and automating billing, PrepBase simplifies the entire academic and administrative workflow.
1. Students and Educators
All-in-One Communication and Management
PrepBase makes it simple to organize student and instructor information in one central place. Easily manage academic records, profiles, and contact details while fostering collaboration through real-time messaging.
Key Benefits:
Centralized database for all students, tutors & counselors.
In-app chat and group communication for efficient collaboration.
Role-based access for students, educators, and administrators.
Real-time engagement tracking through attendance and activity logs.
2. Scheduling
Smart and Simple Session Management
Organize tutoring, counseling, and group sessions effortlessly using PrepBase’s powerful scheduling tools. Whether sessions are online or in-person, you can manage everything from a single, dynamic calendar.
Key Benefits:
Drag-and-drop calendar with real-time scheduling.
Categorize sessions by type — tutoring, counseling, or workshops.
Automatic reminders and email/SMS alerts to minimize no-shows.
Integrated virtual meeting links (Zoom, Meet, etc.).
Syncable with instructors’ personal calendars.
3. Learning and Admission
Simplify Academic Growth and College Preparation
PrepBase empowers counselors and educators to manage academic progress, guide admissions, and help students reach their college goals — all from one dashboard.
Key Benefits:
Monitor student progress, performance, and learning milestones.
Build and track personalized college admission planners.
Upload files, notes, and create student To-Do lists.
Centralize all learning resources (articles, videos, files).
Keep parents informed with shared updates and progress reports.
4. Invoicing and Payroll
Automated Financial Management Made Simple
Manage all your tuition payments, packages, and instructor compensation from one secure financial dashboard. PrepBase automates calculations and tracks every transaction with accuracy and transparency.
Key Benefits:
Create and customize student packages (one-time or recurring).
Automatically calculate instructor payrolls.
Accept online payments via integrated gateways (Visa, MasterCard, etc.).
View invoices, receipts, and full transaction history in real time.
Consolidate family accounts for simplified billing.
5. Courses and Projects
Deliver Engaging Learning Experiences and Collaborative Projects
PrepBase helps you create, manage, and track online courses and academic projects with ease. From video lessons to team-based assignments, everything is built to boost engagement and collaboration.
Key Benefits:
Upload and organize video courses and learning modules.
Create custom quizzes, assignments, and lesson plans.
Manage collaborative student projects and progress milestones.
Assign project coordinators and track deliverables.
Enable ticket-based project support and reporting.
6. Reporting and Analytics
Data-Driven Insights for Smarter Decisions
Turn academic and financial data into actionable insights. PrepBase’s analytics dashboard tracks everything — from session performance and revenue to student progress and instructor efficiency.
Key Benefits:
Access detailed analytics dashboards in real time.
Create and export custom reports (PDF or Excel).
Track attendance, engagement, and academic trends.
Monitor revenue, payroll, and resource allocation.
Visualize student success with easy-to-read charts and graphs.
7. Why Choose PrepBase?
100% cloud-based and secure.
Easy to use — designed for educators, not engineers.
All departments connected — from academics to accounts.
Scalable for schools, tutoring centers, and counseling firms.
Dedicated support and continuous updates.
8. Conclusion
PrepBase brings everything your institution needs into one powerful platform — helping you teach smarter, manage better, and grow faster.
Whether you’re running tutoring programs, managing admissions, or automating finances, PrepBase keeps your entire ecosystem organized and efficient.