Defining student majors

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Defining Student Majors

The Majors module in PrepBase allows administrators to define, organize, and manage all academic majors offered within the platform. These majors are later used across student profiles, college records, course alignment, and reporting — making it essential that this list is well-structured and kept up to date.

This guide explains how to add, edit, delete, activate/deactivate, and view majors, with clear screenshots to help you understand every feature.

1. Accessing the Majors Module

To open the Majors management area:

  1. Go to the left navigation menu.

  2. Open Subjects & Expertise.

  3. Select Majors.

2. Adding a New Major

To create a major:

  1. Click the Add New button at the top right of the Majors page.

  2. A pop-up form will appear (as shown below).

  3. Enter:

    • Major Name (In English)

    • Major Name (In Arabic) — optional but recommended for bilingual environments

  4. Click Save.

After saving, the new major appears instantly in the majors list.

3. Viewing a Major (Two Methods)

Admins can view major details in two different ways, depending on their workflow preference:

1. Click the Major Name Directly

  1. Simply click the Subject Name (major name) in the list.

  2. The same view window will open.

2. From the Three-Dot Menu

  1. Click the three-dot menu next to any major.

  2. Select View.

Both methods open the View Major window where administrators can review:

  • English name

  • Arabic name

(No editing is allowed in viewing mode.)

4. Editing Existing Majors

To modify a major:

  1. Click the three-dot menu beside the major.

  2. Select Edit.

  3. Update the English or Arabic name as needed.

  4. Click Save.

Editing is useful when standardizing naming conventions or correcting mistakes.

5. Activating or Deactivating Majors

Every major has a status toggle that allows admins to activate or deactivate it without deleting.

  • Active (blue checkmark) → Can be assigned across the platform

  • Inactive (grey state) → Hidden from dropdowns but remains in the database

This is especially helpful when temporarily removing discontinued or seasonal majors.

6. Deleting a Major

To remove a major entirely:

  1. Click the three-dot menu on the desired major.

  2. Select Delete.

  3. Confirm the deletion in the prompt that appears.

⚠️ Important:
Deleting a major may affect student profiles or other sections where the major was used. Proceed carefully.

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