Defining different session types

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Defining Different Session Types

Session Types (also referred to as Session Categories) allow you to define the structure, purpose, and logistics of every session conducted on PrepBase. By creating customized session types—such as In-Home Sessions, Online Sessions, Workshops, Group Sessions, or Consultations—Admins can standardize how sessions behave across the platform, including:

  • Location type and predefined addresses

  • Supported reminder types (email/SMS)

  • Visibility rules for Students, Tutors, and Counselors

  • Scoring & rating fields

  • Optional buffer times between sessions

This article explains how to view, create, edit, and manage session types using the Admin Portal.

1. Navigating to Session Categories

To manage session types:

  1. Go to Calendar & Sessions from the left navigation panel.

  2. Click Session Categories.

You will see a complete list of existing session types, including:

  • Category Name

  • Color Tag

  • Icon

  • Location Type (e.g., Student Address, MindBase Center, Virtual Meeting)

  • Reminder Settings

  • Created Date

  • Status Toggle

Each row includes a three-dot menu for viewing, editing, or deleting.

2. Adding a New Session Type

Click the “+” Add Session Category button at the top-right.

You will be taken to the Add Session Category form.
Fields Included in the Form
FieldDescription
Session Category NameDisplay name used across the system.
Session Category Name (Arabic)Optional Arabic label.
ColorColor badge used in calendars and listings.
IconVisual identifier (e.g., home, map pin, video icon).
Location (Optional)Predefined location if session always occurs in a specific place.
Email ReminderHow long before the session an email should be sent.
SMS ReminderSMS alert timing (optional).
Scoring FieldsMetrics the tutor will fill during Action Plans (e.g., Engagement, Comprehension).
Rating FieldsFields the student may rate (e.g., Session Satisfaction, Guidance Quality).
Location TypeDetermines how location is captured: Student Address, Specify Address, MindBase Center, Virtual Meeting.
Visible ToSelect whether the category is visible to Students, Tutors, and/or Counselors.
Session Buffer (Optional)Adds a mandatory break after sessions of this type.

After completing all fields, click Save.

3. Editing an Existing Session Type

To update a session type:

  1. Click the three-dot menu beside the session category.

  2. Select Edit.

You will be redirected to the Edit page where all fields can be modified, including:

  • Session Category Name / Session Category Name(Ar)

  • Color

  • Icon

  • Location (optional)

  • Email Reminder

  • SMS Reminder

  • Scoring & rating fields

  • Location Type

  • Visibility

  • Session Buffer (optional)

Click Save to update the session type.

4. Viewing Session Type Details

To inspect details of a session type:

  1. Click the name of the category or three-dot menu.

  2. Select View.

This page displays:

  • Session Type Name

  • Color

  • Icon

  • Location(optional)

  • Email Reminder

  • SMS Reminder

  • Session Type

  • Location Type

  • Address

  • Created date

  • Visible to (roles)

  • Buffer time

This is a read-only view helpful for quick verification.

5. Deleting a Session Type

If a session type is no longer required:

  1. Open the three-dot menu beside it.

  2. Select Delete.

6. Using Session Types Across the Platform

Once created, session types will be available in:

  • Session creation forms

  • Instructor calendar scheduling

  • Student and Tutor action plans

  • Reports & analytics

  • Session filtering options in the Calendar view

Consistent session definitions ensure:

  • Accurate scheduling
  • Automated reminders
  • Standardized reporting
  • Improved user experience for students and tutors

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