Defining Different Session categories

Session Categories allow you to define the purpose and customization of every session conducted on PrepBase. By creating customized session categories, such as In-Home Sessions, Online Sessions, Workshops, Group Sessions, or Consultations, Admins can standardize how sessions behave across the platform, including:

The location of the session category if applicable
The location type of the session based on predefined settings such as the student address or a virtual meetings link
Supported reminder types (email/SMS)
Visibility rules for Students, Tutors, and Counselors
Scoring & rating fields
Optional buffer times between sessions

This article explains how to view, create, edit, and manage session Categories using the Admin Portal.

1. Navigating to Session Categories

To manage session Categories:

Go to Calendar & Sessions from the left navigation panel.
Click Session Categories.

You will see a complete list of existing session categories, including:

Category Name
Color Tag
Icon
Location
Location Type and Value (e.g., Student Address, Custom Address, Virtual Meeting)
Reminder Settings
Created Date
Status Toggle

Each row includes a three-dot menu for viewing, editing, or deleting.

2. Adding a New Session Category

Click the “+” Add Session Category button at the top-right.

You will be taken to the Add Session Category form.

Fields Included in the Form

Field	Description
Session Category Name	Display name used across the system.
Session Category Name (Arabic)	Optional Arabic label.
Color	Color badge used in calendars and listings.
Icon	Visual identifier (e.g., home, map pin, video icon).
Location (Optional)	Predefined location if session always occurs in a specific place. This can be defined from the Locations subtab under the Calendar & Sessions main tab in the admin panel.
Email Reminder	How long before the session an email should be sent.
SMS Reminder	How long before the session an SMS should be sent..
Scoring Fields	Metrics the instructor will fill while completing the Action Plans for this session category (e.g., Engagement, Comprehension). This can be defined from the Scores & Ratings subtab under the Calendar & Sessions main tab in the admin panel.
Rating Fields	Fields the student may rate for this sessions category (e.g., Session Satisfaction, Guidance Quality). This can be defined from the Scores & Ratings subtab under the Calendar & Sessions main tab in the admin panel.
Location Type	Automatically populates the selected address value for this session category: No Address, Student Address, Specify Address, MindBase Center, Virtual Meeting. If the virtual meeting option is selected and a virtual meetings is added to the instructor profile then this will automatically populate on the scheduled sessions for the corresponding sessions category.
Visible To	Select whether the category is visible to Students, Tutors, and/or Counselors.
Session Buffer (Optional)	Adds a mandatory buffer time before and after sessions of this category to allow for travel time for example. This buffer time can be defined from the main Settings tab in the admin panel under the Policies subtab.