Uploading and managing student-related files

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Uploading and Managing Student-Related Files

The Files tab within the Student Details page allows administrators to view and manage learning materials, session resources, and student documents.
This helps keep all academic content organized and accessible in one place.

1. Accessing Student Files

  1. Navigate to Students → Student Profiles.

  2. Select the student whose files you want to view.

  3. Click the Files tab in the top navigation bar.

Each file record displays:

  • Name of the file

  • Category and Sub-Category

  • Type (e.g., File, Document, Image)

  • Added By (Student, Instructor, or Counselor)

  • Created On date

  • Visibility (Private or Public)

  • Status (Active/Inactive)

Note: Files uploaded by students or instructors automatically appear here once saved on their portals.

2. Viewing Files

Admins can preview file information directly from the list view, including category and visibility settings.
To open or download a file:

  1. Click the name of the file to open it in a new tab.

  2. Click the three-dot menu (⋮) beside the file.

  3. Select Download to open or save it locally.

3. Editing File Details

If an uploaded file needs re-categorization or visibility updates, Admins can edit its metadata.

  1. Click the three-dot menu (⋮) next to the file.

  2. Select Edit.

  3. The Edit File modal will appear.

Editable Fields
FieldDescription
File NameRename the file for better clarity.
CategoryDefine whether it relates to Tutoring, Counseling, etc.
Sub-CategoryOptionally specify sub-topics such as Subject Tutoring, Academic Planning, etc.
VisibilityChoose Private (visible only to internal users) or Public (visible to student).

After editing, click Save to apply changes.

4. Filtering Files

To locate specific files quickly:

  1. Click the Filter icon on the top-right corner of the Files tab.

  2. Use available filters:

    • Category

    • Sub-Category

    • Added By

    • Visibility (Private/Public)

  3. Click Apply to refine the list.

5. Deleting Files

If a file is outdated or uploaded incorrectly, Admins can remove it.

  1. Click the three-dot menu (⋮) beside the file name.

  2. Select Delete.

  3. Confirm the action when prompted.

Once deleted, the file is permanently removed from the student’s record and cannot be recovered.

6. Important Notes for Admins

  • Admins can:

    • View and download any uploaded file.

    • Edit file details like name, category, or visibility.

    • Delete unwanted or duplicate files.

  • Visibility settings help manage what files are accessible to students and which remain internal.

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