Viewing past and upcoming sessions

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Viewing Past and Upcoming Sessions

The Sessions tab within each student’s profile allows Admins to view, manage, and track all scheduled, ongoing, and completed sessions in one place.
This feature provides a detailed timeline of a student’s learning activities — helping you monitor attendance, progress, and instructor engagement effectively.

1. Accessing the Sessions Tab

  1. Navigate to Students → Student Profiles.

  2. Select a student from the list.

  3. Open the Sessions tab from the top navigation menu.

You’ll see a structured list of all past and upcoming sessions linked to that student. Each record shows:

  • Date and Time

  • Session Type

  • Session Location

  • Session Location Type and Type Value
  • Session Category

  • Assigned Tutor or Counselor

  • Participating Student(s)
  • Session Duration

  • Subject or Expertise

  • Creation Date

  • Status (Upcoming, Completed, or Cancelled)

  • Attendance Status (for Completed Sessions)

To learn more about session types, categories, locations, and location types, please visit the Calendar & Sessions section. 

2. Viewing Past Sessions

The Past Sessions section lists all completed or cancelled sessions associated with the student.

Each record includes:

  • Completion Date

  • Instructor Name

  • Session Category

  • Actual Duration

  • Status (Completed, Pending, or Cancelled)

3. Viewing Upcoming Sessions

Upcoming sessions display all lessons, workshops, or counseling appointments scheduled for future dates.

Each upcoming session entry includes:

  • Session Date & Time

  • Instructor Name

  • Session Type (Tutoring or Counseling)

  • Duration (e.g., 1h, 1h 30m)

Benefits of Tracking Upcoming Sessions

  • Ensure students are consistently engaged.

  • Manage instructor workload efficiently.

  • Identify scheduling conflicts early.

  • Maintain accountability for booked hours.

NOTE: Pending Sessions are those scheduled by the instructors or admins and not yet accepted by the students. To learn more about session statuses, please visit the Calendar & Sessions section.

4. Filtering Sessions

To easily find specific sessions:

  1. Use the Filter icon on the top-right corner of the session list.

  2. Apply filters such as:

    • Date Range

    • Instructor Name

    • Session Type (tutoring or counseling)

    • Session Category (created by admin)

  3. Click Apply to view results.

5. Session Status Overview

StatusDescription
UpcomingScheduled by the students/parents or scheduled by instructors/admins and accepted by the student/parent.
CompletedConducted successfully; Action plan completed by the tutor or counselor and attendance is taken.
CancelledSession was cancelled by the student/parent, tutor/counselor, or admin.
PendingSessions scheduled by instructors or admins and not yet accepted by the students or parents.

 

Statuses are automatically updated based on attendance taken within the action plan completed by tutors or counselors.

6. Using Session Data for Progress Tracking

Session records provide insight into a student’s overall engagement and learning consistency.
Admins and counselors can use this data to:

  • Review session frequency and duration trends.

  • Identify students who need follow-ups or rescheduling.

  • Generate reports for academic progress or billing reconciliation.

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